IWG editors' toolbox
This page is a hub for all the tools and resources used by the Imaging Wiki editors.
Editorial team[edit | edit source]
The IWG Wiki Coordinator coordinates the efforts at maintaining and expanding the Imaging Wiki by overseeing and implementing revisions and assisting the onboarding process of new contributors. The Wiki Coordinator is also responsible for raising awareness of the IWG Wiki by keeping the community informed of major edits and new resources available, as well as organizing sprint editing events.
Editors are users that can implement changes to the AIC Wiki and ensure that the policies of content and style are respected. Editors actively review, edit, and curate content, mediate discussions, and guide other contributors to foster a high-quality, reliable, and professional knowledge base for the conservation imaging community.
How to become an editor[edit | edit source]
Everyone can become an editor, and we are always looking for help to keep expanding and maintaining the Imaging Wiki. The AIC membership is not a requirement.
You will need an account with editing permissions. To get your editor account activated:
- Contact the AIC e-Editor (Rachael Perkins Arenstein, rarenstein@culturalheritage.org) and express your interest to become an editor for the Imaging Working Group,
- Create an AIC account (no membership required),
- Register for the self-paced training on the AIC Learning Platform,
- Complete the training.
At the end of the second video, you will be asked to answer four questions that facilitate the creation of your wiki account. Your creator account will be activated only after you complete the course (new users are added around the middle and end of each month).
While you wait for your account to be activated, it's advised that you familiarize with the AIC Guidelines and other resources in this page, especially the IWG Content Policy and the IWG Style Guide. Keep your Wiki Coordinator up to date on your progress with the training, so they can introduce you to processes in use and grant you access to collaborative tools.
Resources and useful links[edit | edit source]
Style guides and policies[edit | edit source]
- IWG Content policy
- IWG Style guide
- Project:AIC Style Guide (under construction)
- Help:AIC-CC User Guidelines (outdated)
Training and tutorials[edit | edit source]
- MediaWiki help guide
- MediaWiki Help:Editing
- MediaWiki Help:Formatting
- MediaWiki Help:Links
- MediaWiki Help:Categories
- MediaWiki Help:Images
- Help:Wiki Editors' Resources (outdated, overlaps with AIC-CC User Guidelines)
Shortcuts[edit | edit source]
FAQ[edit | edit source]
When I copy and paste contents from a Google Doc to the Wiki editor, does any of the formatting transfer/tranlsate into wiki markup?
When copy/pasting the content to the visual editor of the Wiki, most of the formatting (bold, italics, bullet and numbered lists) is retained. Wikilinks are retained as well!
Instead, heading levels need to be reassigned:
- 'Heading 1' on G Drive = 'Heading' on Wiki visual editor = 'Level 2' on Wiki source editor (or '== Lorem ipsum ==' markup)
- 'Heading 2' on G Drive = 'Sub-heading 1' on Wiki visual editor = 'Level 3' on Wiki source editor (or '=== Lorem ipsum ===' markup)
Tables can be copy/pasted from Google Drive, but formatting is not retained in the transfer and often needs to be tweaked with markup in the source editor, e.g. heading columns and rows, merge cells, caption.
Toolbox (Imaging Wiki 2.0)[edit | edit source]
The tools described here are in use for the Imaging Wiki 2.0, a project started in 2025 to edit the contents and the structure of the Imaging Wiki to meet benchmarks of accessibility and navigation:
| Imaging Wiki 2.0 benchmarks | |
|---|---|
| Content accuracy | Information is correct, up-to-date and verifiable |
| Navigation | Information is found easily through a logical and coherent structure |
| Consistency | Information is presented in a familiar and uniform style (formatting and language) |
| Community and collaboration | Contributors can freely edit, update and improve information |
Editing phases[edit | edit source]
Transitioning the content of the Imaging Wiki to meet the benchmarks is a complex task. To simplify, the process can be divided into two phases, namely production and review, each described by two approaches focusing on different aspects of the editing. All editors are free to cover any role at any point.
| Editing phase | Focus | Editor role |
|---|---|---|
| Production | Content editing | The editor ensures that pages follow a coherent and logical narrative top to bottom |
| Technical accuracy | The editor creates new content (from single paragraphs to new pages), verifies the technical accuracy of the contents, simplifies complex concepts, defines technical terms and processes, and enriches the content with bibliographic resources | |
| Review | Compliance and QA | The editor verifies and enforces compliance of the contents with the IWG Content policy and Style guide |
| Accessibility | The editor make sure that the tone is appropriate, jargon is defined, and overall that the Imaging Wiki remains accessible to broad audiences (conservators, emerging professionals, enthusiasts) |
IWG Style Guide & IWG Content Policy[edit | edit source]
The IWG Content Policy and the IWG Style Guide are structural documents that define a set of editorial rules to apply throughout all the Imaging Wiki.
- The Content Policy defines what information should be included in the Imaging Wiki.
- The Style Guide aids the Editorial Team on how the content should be presented.
Both documents should guide both contributors and editors through decision-making, and should always be kept at hand when editing the contents.
Although they are the foundation of the Imaging Wiki 2.0, they are living documents and can be amended and extended at any time. Don’t hesitate to propose suggestions, just reach out to the Coordinator.
Trello[edit | edit source]
Trello is a tool that we use to manage the Imaging Wiki 2.0 project following the Kanban workflow. Kanban is a visual workflow that uses lists and cards (tasks) to map and visualize the status of the tasks from start to finish of a process.
The lists of the Imaging Wiki Trello board are:
- Editors’ shortcutsThese are bookmarks to links that are useful to have at hand at all times, like the Imaging Wiki landing page, the shared directory of Google Drive, the IWG Style Guide, and so on. Anyone can add bookmarks to the list, though it’s intended to be lean and only contain the “essentials”.
- Resources waiting listThese are resources that are waiting to be shared on the Wiki: conference recordings, collections of open access publications, images… If you find something that you think may benefit the community, create a card here: our primary focus is to consolidate first, expand then.
- ChallengesTechnical issues, doubts, big questions go here: anything that cannot be immediately resolved.
- Backlog (Kanban) This is a (rough-and-ready) list of things to do, ranked by priority, that nobody has claimed yet. Anyone can claim a task by adding their name with the Members function on the card (though it’s advisable to work on 1-2 tasks at a time to not overwhelm).
- To-do (Kanban) Here are the tasks that members claimed, but no work has been done yet. Anyone can join a task adding their name to the members list.
- In Progress (Kanban) These are the tasks that the assigned team members are actually working on.
- Review (Kanban) Before the task can be marked as completed, the edits are reviewed to ensure compliance with the Content Policy and Style Guide. This phase is a great opportunity to share progress (and challenges) with the rest of the Editorial Team, and eventually with the IWG community.
- Done (Kanban) Let everyone know! Marking a card as ‘done’ is a great moment of celebration!
Access to the IWG Trello board is granted during onboarding.
Google Drive[edit | edit source]
IWG uses Google Drive to store and track all contents and edits of the Imaging Wiki. The platform is ideal for this use because it optimizes collaborative work via comments, mentions, suggestion mode, and version history, and because its accessibility allows contributors without a Wiki editor account to propose edits and additions to the Imaging Wiki contents.
Access to the IWG Wiki folder on Google Drive is granted during onboarding.
Media database[edit | edit source]
It may occur that some published images and illustrations become redundant or less relevant. Before they are removed from the page, remember to fill the IWG Wiki media database to prevent dissociation.
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