Project:Style Guide

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Updated August 2018

AUTHORITIES[edit source]

Abbreviations[edit source]

  • Physical quantities expressed in numerals are followed by an abbreviated form of the unit;

a unit of measurement used without a numeral should always be spelled out in the text (e.g., “60%RH” or “Relative humidity was measured...”).

  • Use periods after English measurements (e.g., in. [inches], ft. [feet], mi. [mile], lb. [pounds]); there are no

periods after metric measurements (e.g., cm [centimeters], mL [milliliters], m [meters]).

  • Spell out acronyms at first mention in text.
  • Do not abbreviate months.
  • Following Chicago Manual 10.28, spell out names of states and provinces in running text (except for DC); use

two letter postal codes in references and in postal addresses.

  • Abbreviate Co., Corp., Inc., in citations and source lists; spell out in running text; “&” is permitted in company

names, but not in book titles.

  • Post Office: PO not P.O.
  • Spell out individual elements, but abbreviations for compounds are permitted (e.g., CO2) after first mention.
  • Circa: ca. not c. For example: Fig. 2. Isabel Nagel in Maine, photographed by Gaston Lachaise, ca. 1913.

Abstracts[edit source]

  • Do not use acronyms or abbreviations (e.g., of analytical methods or institutions).
  • Do not include text citations or references.
  • For an organization’s name in the translated abstract, include the original name in English or the original

language followed by the translated name in parentheses. Acknowledgments

  • Place after the text, before any other back matter.

Acronyms[edit source]

  • There is no need to spell out AIC, ANSI, ASTM, DNA, FTIR, HPLC, HVAC, ICCROM, ICOM, IIC, ISO, n.d., PCB, pH,


Addresses[edit source]

  • Abbreviate street suffixes following Chicago Manual 10.34 and; use abbreviations

NE, NW, SE, and SW, except where the compass point is the name or part of the name of a street, or the place-name (e.g., South Ave., Northwest Hwy., West Bend, East Orange).

  • Use US Postal Service abbreviations (Chicago Manual 10.28) for states and provinces followed by a zip

code (e.g., in addresses, sources of materials list, and author biographies).

  • If more than one author has the same address, use the format: Address as for [name].
  • For England, specify UK.

Appendix[edit source]

  • Place after Acknowledgments.
  • Multiple appendices are identified by number and title (e.g., Appendix 1. ADHESIVE PREPARATION, Appendix


Article Back Matter[edit source]

  • Arrange in this order: Acknowledgments, Appendix, Notes, References, Further Reading, Sources of Materials,

Author Biographies.

Author Biographies[edit source]

  • Place last in back matter.
  • Include degrees, current position, mailing address and e-mail address.
  • Do not capitalize position titles, except when it is a named position (e.g., the Paul M. and Harriet L. Weissman

Senior Photograph Conservator).

Book Reviews[edit source]

  • Title of book, author or editor, City: Publisher, 20YY. xxx pages, hardcover, $xx, AIC members $xx. Available

from name of organization, address. ISBN xxxx.

  • Lower case ed. and eds.
  • When citing page numbers, show in parentheses, as (p. 23).

Captions[edit source]

  • Do not place periods at the end of a caption, if it is not a sentence.

Example: Right: cracking black layer, digital photograph, Nikon D70, macro lens

continued on page 3